Admin Officer

Job No: SN200935
Location: North Vancouver

PERMANENT FULL-TIME POSITION IN NORTH VANCOUVER

Due to COVID 19, the start date for the position will be determined thru Provincial Health Guidance.

CLOSES:  February 4, 2021

  • Great opportunity to join the Squamish Nations community
  • Take your career to new heights with a dynamic and progressive First Nations government

ABOUT THE SQUAMISH NATION

Squamish Nation consists of 23 villages and is comprised of descendants of the Coast Salish Aboriginal people who live in the present day Greater Vancouver area, Gibson’s Landing, and Squamish River watershed. The Squamish Nation has occupied and governed the territory since beyond recorded history. The Squamish Nation's culture is rich and resilient. We continue to practice our customs and traditions, which are strongly interconnected with our traditional territory.  Together with our lands, our customs and traditions are the foundations of who we are as Skwxwú7mesh

ABOUT THE OPPORTUNITY

Reporting to the Team Leader, this position is the main administrative service provider to the TTC team. The incumbent acts as the administrative “right hand” for the team by coordinating all in-flowing and outgoing information; and acts as the “gatekeeper” for the department’s schedule. The incumbent is responsible for a wide range of research, administrative tasks and reception. Has knowledge and understanding associated with the Squamish Nation Training and Trades Centre programs, policies and functions. The incumbent is well organized and requires strong interpersonal, technical/administrative skills; with exceptional time management, multi-tasking, customer service skills; and works well independently under minimal supervision. Position requires a broad range of office management skills to meet diverse secretarial, clerical and administrative needs. The incumbent performs assistant duties for Management and is the key “point-of-contact” between students, staff and management team. Incumbent has prior working experience/knowledge with government/external agency grants/proposals and tracking/monitoring agreements in order to meet funder requirements; requesting additional information from external agencies as required. Operates at a high-level of people interaction and must be able to respond with courtesy, tact and diplomacy.

Typical Duties & Responsibilities:

  • Coordinates and directs information into and out of the TTC office.
  • Completes daily operating procedures i.e. opening, closing, student coffee, etc.
  • Updates and maintains staff and TTC calendars i.e. appointments, bookings, events, etc.
  • Processes payroll, cheque requisitions, and purchase orders; verifying accuracy and policy compliance.
  • Creates and edits advertisements, flyers, notices, memos, etc. for the TTC team.
  • Takes requests for administrative tasks from all team members and prioritizes based on urgency.
  • Ensures that accurate student, program, supplier, vendor, etc. records are maintained and organized per established process. Tracks and enters data in TTC databases for statistical and reporting purposes.
  • Tracks and orders inventories, meal plan and supplies; replenishing stock as required.
  • Participates and assists with fundraising activities.
  • Assists management with other administrative tasks, research, special projects/ assignments, etc. as required.
  • Adheres to workplace health & safety policies, safe work practices and procedures.
  • Contributes cooperatively to the Squamish Nation Education, Employment and Training team to achieve position and department goals.

Education, Level of Experience & Hiring Requirements:

  • Certificate specializing in Business Administration, Office Management or relevant/related field, from a recognized post-secondary institution.
  • 4 - 5 years of directly related experience in majority of duties listed in the job description including providing senior level administration, office administration/coordination, project planning, report writing, forms management, special project facilitation, etc.
  • As career progresses, incumbent will be required to successfully complete job-related, short-term upgrading, training and courses relating to office management, database management, document management, etc.
  • Experience as an intermediate level user MS Office, the Internet, etc.
  • Working experience with a large scale computerized database system. Experience with JD Edwards is an asset.
  • Experience working in a First Nations Community environment is prefer.
  • Must have a valid First Aid Level 2 Certification or be willing to obtain within a set time frame.
  • Must be able to work evenings and weekends as required.
  • Must provide a valid Criminal Records Check with a Vulnerable Sector Search as per Squamish Nation Policy.

The above requirements are what Squamish Nation is seeking in the ideal incumbent at the time of posting and are subject to change, based on the needs of Squamish Nation.

Wage: $45,051 -$53,000 annually, plus a comprehensive benefits package.

If you're looking for a new opportunity to use your experience, consider joining Squamish Nation. Apply online today! 

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