Admin Officer

Job No: SN200260
Location: North Vancouver

PERMANENT FULL-TIME POSITION IN NORTH VANCOUVER

Due to COVID 19, the start date for the position will be determined thru Provincial Health Guidance.

CLOSES:  September 24,2020

  • Great opportunity to join the Squamish First Nations community
  • Take your career to new heights with a dynamic and progressive First Nations government

ABOUT THE SQUAMISH NATION

Squamish Nation consists of 23 villages and is comprised of descendants of the Coast Salish Aboriginal people who live in the present day Greater Vancouver area, Gibson’s Landing, and Squamish River watershed. The Squamish Nation has occupied and governed the territory since beyond recorded history. The Squamish Nation's culture is rich and resilient. We continue to practice our customs and traditions, which are strongly interconnected with our traditional territory.  Together with our lands, our customs and traditions are the foundations of who we are as Skwxwú7mesh

ABOUT THE OPPORTUNITY

This administrative position is responsible for providing a variety of administrative support. The incumbent will be directly reporting and supporting the Director, Language, Culture and Archives. This position coordinates and supports the flow of information and maintains an efficient schedule of the department’s activities and is responsible for reception and front desk function. In addition the incumbent processes time and record keeping, cheque requisitions, and purchase orders, as well as other administrative functions. .The position requires a broad range of technical/administrative/coordinating skills, well organized with exceptional time management, multi-tasking skills and strong interpersonal skills.

Typical Duties & Responsibilities:

  • Acts as the primary administrative support position for Ta na wa Ns7éyx̱nit ta Snew̓iyálh Language and Cultural Affairs Department.
  • Provides filing support to each team member, establishing a usable system and keeping files up to date with incoming correspondence.
  • Takes requests for administrative tasks from all team members and prioritizes based on urgency.
  • Takes instruction from Director, Ta na wa Ns7éyx̱nit ta Snew̓iyálh Language, Culture and Archives to complete other administrative tasks, as time permits.
  • Tracks inventory and supplies for the Ta na wa Ns7éyx̱nit ta Snew̓iyálh Language and Cultural Affairs Department.
  • Prepares for approval, and implements, annual program planning/reports and assists with overall services delivery goals for teams.
  • Organizes and coordinates daily programs and activities for Ta na wa Ns7éyx̱nit ta Snew̓iyálh Language and Cultural Affairs Department.
  • Ensures that accurate program and client records are maintained.
  • Develops and maintains a variety of files including confidential personnel files, departmental files, etc.
  • Adheres to workplace health & safety policies, safe work practices and procedures.
  • Contributes cooperatively to the Squamish Nation Ta na wa Ns7éyx̱nit ta Snew̓iyálh Language and Cultural Affairs Department Teams to achieve position and department goals.

Education, Level of Experience & Hiring Requirements:

  • Diploma in Business Administration, Administration or relevant field from a recognized post-secondary institution.
  • 2 - 3 years of directly-related experience in majority of specialties listed in the job description, including office administration/coordination, file management and organization, providing admin support to a team, reception, etc.
  • As career progresses, incumbent will be required to successfully complete job-required, short-term upgrading, training and courses relating to Office Administration, coordination, systems management, computer software applications, customer service, etc.
  • Experience as an intermediate user of the Internet and Microsoft Office Applications– Outlook (email), Word, Excel, etc.
  • Working experience with a large scale computerized database system. Experience with JD Edwards is an asset.
  • Previous experience working in a First Nations Community (particularly Squamish) is an asset.
  • Must have a valid BC Driver’s License Class 4 or 5. Class 7N may be considered.
  • Must have access to a reliable vehicle and current auto insurance that meets company policy. May be willing to consider incumbent that has regular access to a vehicle (i.e. 2-3 times per week as needed).
  • Must be able to work evenings and weekends as required, occasionally with limited advance notice.
  • Must successfully complete Criminal Records Check per Squamish Nation Policy.
  • May be willing to consider a Certificate plus 7 years of demonstrated directly-related experience as an Administrative Coordinator.

The above requirements are what Squamish Nation is seeking in the ideal incumbent at the time of posting and are subject to change, based on the needs of Squamish Nation.

Wage: $43,995 to $51,758 annually, plus a comprehensive benefits package.

If you're looking for a new opportunity to use your experience, consider joining Squamish Nation. Apply online today! 

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